Safe Service gives Kenya's bulk water sellers and depots truck check-in/check-out logging, customer credit accounts with limits, M-Pesa payment, tank level monitoring, and daily production reports — one platform built for how a water depot actually runs.
Between the borehole and the customer's tank, litres go missing — in paper logs, in verbal credit, in trucks nobody tracked. Most depots only find out at month-end, when it's too late to fix.
A truck leaves loaded, comes back empty. Without a logged check-in/check-out and a litres figure tied to a driver and an order, you have no way to reconcile what was sold against what was produced.
Retailers and refill stations buy on credit with a handshake. No limit, no running balance, no hold when they're overdue. By the time you notice, the debt is too large to collect.
Nobody's watching the tank level until a truck arrives to load and finds it empty — or a customer is turned away during peak demand because the yard didn't see it coming.
You know how much the borehole pumped and roughly what you sold — but the gap between them (wastage, theft, unmetered use) is invisible without a daily reconciled log.
Monthly invoices for bulk buyers are reconstructed from memory and paper delivery notes. Disputes over "how many trips did you actually make this month" cost you the relationship.
Any driver can take any truck on any order. When litres don't reconcile, there's no record of exactly who was driving, which truck, and what the gate scan showed.
Not a generic sales ledger with a water column added. Every feature was designed for how a water depot or bulk delivery operation actually runs, from gate to invoice.
Every truck is logged at the gate — check-in time, driver, and (when scanned) a QR/RFID tag. Nothing leaves the yard without a trip record tied to an order.
Track tank levels and borehole/source output so the yard sees a shortage coming — instead of finding out when a truck is already at the loading bay.
Set a real credit limit and payment terms per customer. The system auto-flags an account on credit hold the moment their balance crosses the line — no more finding out at month-end.
Every order tracked from request through truck assignment, loading, and delivery — with the litres ordered and litres actually delivered both on record.
Retail customers pay by M-Pesa on delivery. Bulk and credit customers get a consolidated monthly invoice — generated from actual delivered litres, not memory.
Log litres produced, litres sold, and losses/wastage per day and per source — so the gap between what you pumped and what you sold is visible, not a mystery.
See exactly how the platform responds to the situations your yard faces every day.
A customer claims their truck delivered less than ordered. Here's how Safe Service settles it in minutes:
A refill station that buys on account has been slow to pay and is now near their credit ceiling.
It's the middle of a hot week and demand has spiked. One of your tanks is close to empty.
It's the 1st of the month. You need to know what you produced, what you sold, what you lost, and invoice every credit account.
Every trip your yard can't reconcile is money you can't collect and litres you can't explain. Bring your depot onto a system built for how water actually moves.
Nairobi-based support · Priced in KES · No USD conversion · Kenya Data Protection Act compliant